DenPeakAcademy Brightspot: How Carol Martin “Kaizened” Her Committee Consent Agenda Process

Kudos to Carol Martin for improving her “Committee Consent Agenda” Process, certifying her as a Peak Green Belt.

While working at the office, Carol would print the entire “Committee Consent Agenda” to begin drafting resolutions/ordinances for the upcoming week. She would handwrite any/all notes, statuses, etc.

(Pic 1) During the 2020 Covid-19 Pandemic, when beginning to work from home, Carol prepared the document to include only her “attorney matters,” print the form and continue with handwritten notes.

(Pics 2 and 3) After that, she went through the Peak Green Belt Training & she came up with an innovation to prepare a WORD form to add areas for a digital status note, printed it, but it was still not adequate, and she continued to handwrite notes, etc.

(Pics 4 and 5) Finally, Carol innovated again & created a PDF fillable form where there is enough room to add the status of each matter and any notes. It is unnecessary to print the schedule now; Pic 5 is an example of the form in use.

The most significant advantage of Carol’s innovation is that it saves on printing (toner/paper), it’s easier to track agenda status, it’s legible, organized, efficient, and easily saved into a computer folder.

Posted on May 6, 2021 0 By JerraudPeakAcademy Best Practices Posted in Best Practices, Black Belt, Bright Spots, City Attorney's Office, Green Belt, Shout Outs

JerraudPeakAcademy

Jerraud Coleman is a creative, data-driven, focused, and positive Deputy Director for the City and County of Denver's Peak Academy.
For the past seven years, alongside an exceptional team of continuous improvement professionals, he helps direct, generate, and facilitate process improvement events throughout Denver, Colorado, and the nation.
He trains employees of government, non-profits, and other enterprises (nationally, abroad and at all levels) in the principles and methods of continuous improvement, performance, and change management tools like Lean, the Four Disciplines of Execution (Covey), & PDCA (Plan-Do-Check-Act/Adjust).
He also works at promoting and sharing the methods mentioned above via blogs, social media, workshops/improvement events, and conferences.
Jerraud believes that "sharing and talking about continuous improvement tools can help enterprises identify and sustain the elimination of any waste or pain point found within any process or system." Thus, resulting in happier customers, employees, and organizations.
Moreover, regarding his work with the City & County of Denver, Jerraud believes in "creating a world-class place where everybody matters matter," primarily through systems-thinking, more productive, valuable, and efficient processes.
Jerraud holds a BFA (in Integrated Arts) from the University of Colorado, Boulder, a Lean Black Belt certificate from Regis University, and a handful of certifications from Coursera in Data Science tools and methods.